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name: "jira-administration" description: > Complete JIRA project and system administration including projects, automation rules, permissions, users, notifications, screens, issue types, and workflows. Use when managing project structure, automating work, configuring team access, or setting up issue tracking. version: "1.0.0" author: "jira-assistant-skills" license: "MIT" allowed-tools: ["Bash", "Read", "Glob", "Grep"]

JIRA Admin Skill

Comprehensive administration tools for JIRA Cloud covering 8 major subsystems.

Risk Levels

Risk Legend: - Safe, read-only | ! Caution, modifiable | !! Warning, destructive but recoverable | !!! Danger, irreversible

CRITICAL: Project deletion is irreversible. Always use --dry-run when available.

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What This Skill Does

8 Major Administration Areas:

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Quick Navigation

In a hurry? Use these:

Common Tasks

• Setting up a new project - 7 steps
• Configuring team access - 4 steps
• Setting up notifications - 5 steps

Choose Your Task

• I want to do X, find the command - Quick decision tree
• I need command syntax - One-page cheat sheet
• I'm learning JIRA admin - Comprehensive best practices
• I need detailed guides - Per-subsystem deep dives

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When to Use This Skill

Reach for this skill when you need to:

Setting up projects:

• Create new JIRA projects with appropriate templates
• Configure project settings (lead, default assignee, avatar)
• Archive inactive projects or restore deleted ones
• Organize projects with categories

Configuring access:

• Define who can view, create, or edit issues
• Create and manage permission schemes
• Assign schemes to projects

Diagnosing permission issues:

• Check which permissions you have on a project
• Identify why a 403 Forbidden error occurred
• List project role memberships
• Add or remove users from project roles

Automating work:

• List, enable, disable, or invoke automation rules
• Create rules from templates
• Manage rule states during bulk operations

Managing users:

• Search for users by name or email
• Create and manage groups
• Add/remove users from groups

Setting up notifications:

• Configure who gets notified about issue changes
• Create targeted notification schemes
• Minimize notification noise

Configuring screens:

• Add or remove fields from screens
• Discover project screen configurations
• Understand the 3-tier screen hierarchy

Organizing issue types:

• Create custom issue types
• Manage issue type schemes
• Assign schemes to projects

Managing workflows:

• View workflows and their transitions
• Assign workflow schemes to projects
• List and filter statuses

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Available Commands

IMPORTANT: Always use the jira-as CLI. Never run Python scripts directly.

All commands support --help for full documentation.

Project Management

Copyjira-as admin project list                    # List all projects
jira-as admin project get PROJ                # Get project details
jira-as admin project create                  # Create a new project
jira-as admin project update PROJ             # Update project settings
jira-as admin project delete PROJ             # Delete a project
jira-as admin project archive PROJ            # Archive a project
jira-as admin project restore PROJ            # Restore archived project
jira-as admin config get PROJ                 # Get project configuration
jira-as admin category list                   # List project categories
jira-as admin category create                 # Create a category
jira-as admin category assign PROJ            # Assign category to project

Automation Rules

Copyjira-as admin automation list --project PROJ  # List automation rules
jira-as admin automation get RULE_ID          # Get rule details
jira-as admin automation enable RULE_ID       # Enable a rule
jira-as admin automation disable RULE_ID      # Disable a rule
jira-as admin automation invoke RULE_ID       # Invoke manual rule
jira-as admin automation-template list        # List rule templates

Permission Schemes

Copyjira-as admin permission-scheme list          # List permission schemes
jira-as admin permission-scheme get ID        # Get scheme details
jira-as admin permission-scheme create        # Create new scheme
jira-as admin permission-scheme assign        # Assign scheme to project
jira-as admin permission list                 # List available permissions

Permission Diagnostics

Copy# Check your permissions on a project
jira-as admin permissions check --project DEMO
jira-as admin permissions check --project DEMO --permission DELETE_ISSUES
jira-as admin permissions check --project DEMO --only-missing

# List project role memberships
jira-as admin project roles --project DEMO
jira-as admin project roles --project DEMO --role Administrators

# Manage project role membership
jira-as admin project role add --project DEMO --role Administrators --user user@example.com
jira-as admin project role remove --project DEMO --role Administrators --user user@example.com

User & Group Management

Copyjira-as admin user search "name"              # Search for users by name or email
jira-as admin user get ACCOUNT_ID             # Get user details
jira-as admin group list                      # List all groups
jira-as admin group members GROUP_NAME        # Get group members
jira-as admin group create GROUP_NAME         # Create a group
jira-as admin group delete GROUP_NAME --confirm  # Delete a group
jira-as admin group add-user GROUP_NAME --user EMAIL  # Add user to group
jira-as admin group remove-user GROUP_NAME --user EMAIL --confirm  # Remove user from group

Notification Schemes

Copyjira-as admin notification-scheme list        # List notification schemes
jira-as admin notification-scheme get ID      # Get scheme details
jira-as admin notification-scheme create      # Create new scheme
jira-as admin notification add                # Add notification to scheme
jira-as admin notification remove             # Remove notification

Screen Management

Copyjira-as admin screen list                     # List screens
jira-as admin screen get ID                   # Get screen details
jira-as admin screen tabs ID                  # List screen tabs
jira-as admin screen fields ID                # Get fields on screen
jira-as admin screen add-field SCREEN_ID FIELD_ID  # Add field to screen
jira-as admin screen remove-field SCREEN_ID FIELD_ID  # Remove field from screen
jira-as admin screen-scheme list              # List screen schemes

Issue Types

Copyjira-as admin issue-type list                 # List issue types
jira-as admin issue-type get ID               # Get issue type details
jira-as admin issue-type create               # Create issue type
jira-as admin issue-type update ID            # Update issue type
jira-as admin issue-type delete ID            # Delete issue type

Issue Type Schemes

Copyjira-as admin issue-type-scheme list          # List schemes
jira-as admin issue-type-scheme get ID        # Get scheme details
jira-as admin issue-type-scheme create        # Create new scheme
jira-as admin issue-type-scheme assign        # Assign to project
jira-as admin issue-type-scheme project       # Get project's scheme

Workflow Management

Copyjira-as admin workflow list                   # List workflows
jira-as admin workflow get --name "Name"      # Get workflow details
jira-as admin workflow search --query "term"  # Search workflows
jira-as admin workflow-scheme list            # List workflow schemes
jira-as admin workflow-scheme get --id ID     # Get scheme details
jira-as admin workflow-scheme assign          # Assign to project
jira-as admin status list                     # List all statuses

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Getting Started

30-Second Start

Copy# List all projects
jira-as admin project list

# See project configuration
jira-as admin config get PROJ

# Search for users
jira-as admin user search "john" --include-groups

Next Steps

1. For detailed examples: See docs/subsystems/
2. For step-by-step workflows: See docs/WORKFLOWS.md
3. For command reference: See docs/QUICK-REFERENCE.md
4. For best practices: See docs/BEST_PRACTICES.md
5. To find the right script: See docs/DECISION-TREE.md

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Common Patterns

Preview Before Changing

Copyjira-as admin project delete PROJ --dry-run
jira-as admin group delete GROUP_NAME --dry-run
jira-as admin permission-scheme assign --project PROJ --scheme 10050 --dry-run

JSON Output for Scripting

Copyjira-as admin project list --output json
jira-as admin workflow get --name "Workflow" --output json

Profile Selection

Copy

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Permission Requirements

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Common Errors

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Troubleshooting

Diagnose 403 Forbidden Errors

Copy# Check what permissions you have on a project
jira-as admin permissions check --project DEMO

# Show only permissions you're missing
jira-as admin permissions check --project DEMO --only-missing

# Check specific permission (e.g., DELETE_ISSUES)
jira-as admin permissions check --project DEMO --permission DELETE_ISSUES

# See who has access via project roles
jira-as admin project roles --project DEMO

# Add yourself to Administrators role if needed
jira-as admin project role add --project DEMO --role Administrators --user your@email.com

Verify Permissions

Copyjira-as admin user search "your.name" --include-groups
jira-as admin project list --type software

Check Configuration

Copyjira-as admin config get PROJ --show-schemes
jira-as admin issue-type-scheme project --project-id 10000

Debug Scheme Assignments

Copyjira-as admin permission-scheme get 10000 --show-projects
jira-as admin workflow-scheme get --id 10100 --show-projects

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Template Files

JSON templates for common operations are available in assets/templates/:

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Subsystem Guides

Detailed documentation for each administration area:

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Related Skills

This skill works well in combination with:

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Best Practices

For comprehensive guidance on JIRA administration, see docs/BEST_PRACTICES.md, which covers:

• Project naming conventions and lifecycle management
• Permission scheme design patterns
• Automation rule design principles
• Notification scheme optimization
• Screen management hierarchy
• Issue type and scheme strategies
• Workflow discovery and assignment
• Security considerations
• Performance optimization
• Common pitfalls and solutions

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Documentation Structure

Copyjira-admin/
├── SKILL.md                 # This file - skill overview (discovery)
├── docs/
│   ├── BEST_PRACTICES.md    # Comprehensive best practices
│   ├── DECISION-TREE.md     # Find the right command
│   ├── WORKFLOWS.md         # Step-by-step workflows
│   ├── QUICK-REFERENCE.md   # Command syntax reference
│   ├── VOODOO_CONSTANTS.md  # Field IDs, event IDs, constants
│   └── subsystems/          # Detailed per-area guides
│       ├── project-management-guide.md
│       ├── automation-rules-guide.md
│       ├── permission-schemes-guide.md
│       ├── user-group-guide.md
│       ├── notification-schemes-guide.md
│       ├── screen-management-guide.md
│       ├── issue-types-guide.md
│       ├── issue-type-schemes-guide.md
│       └── workflow-management-guide.md
└── assets/templates/        # JSON templates