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name: Toolcrib description: Tool inventory management for MNMUK machine shop. Tracks tooling, inserts, consumables with reorder points and usage. USE WHEN user asks 'tool inventory', 'what inserts', 'reorder', 'tool crib', 'do we have', 'tooling cost', or 'tool usage'.

ToolCrib - Tooling Inventory Management

Purpose: Track tooling inventory, prevent stockouts, control costs, optimize usage.

When to Activate

• "Do we have CNMG inserts in stock?"
• "What's our insert usage this month?"
• "Reorder list for tooling"
• "Tool cost per part for job X"
• "What endmills do we stock?"
• "Set up tool crib inventory"

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Inventory Categories

1. Indexable Inserts (Turning)

2. Indexable Inserts (Milling)

3. Solid Carbide Tools

4. Toolholders

5. Consumables

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Inventory Database Template

Insert Inventory

Copy# Insert Inventory

Last Updated: YYYY-MM-DD
Counted By: [Name]

## Turning Inserts

| Insert Code | Grade | Qty In Stock | Min Stock | Reorder Qty | Location | Last Count | Supplier | Cost Each |
|-------------|-------|--------------|-----------|-------------|----------|------------|----------|-----------|
| CNMG120408-PM | 4325 | | 20 | 50 | A1-01 | | Sandvik | £X.XX |
| CNMG120408-MR | 4325 | | 20 | 50 | A1-02 | | Sandvik | £X.XX |
| WNMG080408-PM | 4325 | | 10 | 30 | A1-03 | | Sandvik | £X.XX |
| DCMT11T304-PF | 4325 | | 10 | 30 | A1-04 | | Sandvik | £X.XX |
| VCMT110304-PF | 4325 | | 10 | 20 | A1-05 | | Sandvik | £X.XX |
| 16ER-1.5ISO | 4325 | | 10 | 20 | A2-01 | | Sandvik | £X.XX |
| 16IR-1.5ISO | 4325 | | 5 | 10 | A2-02 | | Sandvik | £X.XX |

## Milling Inserts

| Insert Code | Grade | Qty In Stock | Min Stock | Reorder Qty | Location | Last Count | Supplier | Cost Each |
|-------------|-------|--------------|-----------|-------------|----------|------------|----------|-----------|
| APMT1135-PM | 4240 | | 20 | 50 | B1-01 | | Sandvik | £X.XX |
| SEKN1203 | 4240 | | 10 | 30 | B1-02 | | Sandvik | £X.XX |

## Solid Carbide - Endmills

| Description | Diameter | Flutes | Coating | Qty | Min | Location | Supplier | Cost |
|-------------|----------|--------|---------|-----|-----|----------|----------|------|
| GP Endmill | Ø6mm | 4 | AlTiN | | 3 | C1-06 | | £XX |
| GP Endmill | Ø8mm | 4 | AlTiN | | 3 | C1-08 | | £XX |
| GP Endmill | Ø10mm | 4 | AlTiN | | 3 | C1-10 | | £XX |
| GP Endmill | Ø12mm | 4 | AlTiN | | 3 | C1-12 | | £XX |
| SS Endmill | Ø6mm | 5 | TiAlN | | 2 | C2-06 | | £XX |
| SS Endmill | Ø8mm | 5 | TiAlN | | 2 | C2-08 | | £XX |

## Drills

| Type | Diameter | Coating | Qty | Min | Location | Supplier | Cost |
|------|----------|---------|-----|-----|----------|----------|------|
| Carbide | Ø3.0mm | TiAlN | | 5 | D1-30 | | £XX |
| Carbide | Ø3.5mm | TiAlN | | 5 | D1-35 | | £XX |
| Carbide | Ø4.0mm | TiAlN | | 5 | D1-40 | | £XX |
| Carbide | Ø4.5mm | TiAlN | | 5 | D1-45 | | £XX |
| Carbide | Ø5.0mm | TiAlN | | 5 | D1-50 | | £XX |

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Reorder Management

Reorder Point Formula

CopyReorder Point = (Daily Usage × Lead Time) + Safety Stock

Where:
- Daily Usage = Monthly usage ÷ Working days
- Lead Time = Supplier delivery days
- Safety Stock = 1-2 weeks usage (critical items)

Reorder Report Template

Copy# Tool Reorder Report

Generated: YYYY-MM-DD

## Items Below Minimum Stock

| Item | Current Qty | Min Stock | Reorder Qty | Supplier | Est. Cost | Priority |
|------|-------------|-----------|-------------|----------|-----------|----------|
| | | | | | | HIGH |
| | | | | | | MEDIUM |
| | | | | | | LOW |

## Total Reorder Value: £X,XXX

## Approval

| | |
|---|---|
| Requested By: | |
| Approved By: | |
| Date: | |
| PO Number: | |

Supplier Quick Reference

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Usage Tracking

Insert Usage Log

Copy# Insert Usage Log

## Month: [YYYY-MM]

| Date | Job # | Insert Code | Qty Used | Machine | Reason | Operator |
|------|-------|-------------|----------|---------|--------|----------|
| | | | | | Wear | |
| | | | | | Chipped | |
| | | | | | Broken | |

## Monthly Summary

| Insert Code | Total Used | Cost | Top Consumer (Job) |
|-------------|------------|------|-------------------|
| | | £ | |
| | | £ | |

**Total Insert Cost This Month: £X,XXX**

Tool Cost Per Part

Copy# Tool Cost Analysis - Job [Number]

| Tool | Insert/Item | Qty Used | Parts Made | Cost/Part | % of Total |
|------|-------------|----------|------------|-----------|------------|
| T1 | CNMG120408 | 4 | 500 | £0.XX | XX% |
| T2 | DCMT11T304 | 2 | 500 | £0.XX | XX% |
| T3 | Ø10 Drill | 1 | 500 | £0.XX | XX% |
| | | | | | |
| **Total** | | | | **£X.XX** | 100% |

**Target: £X.XX/part | Actual: £X.XX/part | Variance: XX%**

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Tool Life Management

Insert Life Standards

Regrind Tracking

Copy# Regrind Log

| Tool ID | Description | Diameter | Regrinds | Max | Status | Location |
|---------|-------------|----------|----------|-----|--------|----------|
| EM-001 | 4FL Ø12 AlTiN | 12.00mm | 0 | 3 | In use | M3-T5 |
| EM-001 | 4FL Ø12 AlTiN | 11.85mm | 1 | 3 | Stock | C1-12R |
| EM-001 | 4FL Ø12 AlTiN | 11.70mm | 2 | 3 | Stock | C1-12R |
| EM-002 | 4FL Ø10 AlTiN | 9.85mm | 1 | 3 | For regrind | Regrind box |

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Inventory Audit

Monthly Audit Checklist

Copy# Tool Crib Monthly Audit

Date: YYYY-MM-DD
Auditor: [Name]

## Physical Count vs. System

| Location | Items Counted | Discrepancies | Value Variance |
|----------|---------------|---------------|----------------|
| A - Turning inserts | | | £ |
| B - Milling inserts | | | £ |
| C - Solid carbide | | | £ |
| D - Drills | | | £ |
| E - Taps/reamers | | | £ |
| F - Holders | | | £ |

## Condition Check

| Issue | Items Found | Action Taken |
|-------|-------------|--------------|
| Damaged packaging | | |
| Corroded tools | | |
| Wrong location | | |
| Expired (shelf life) | | |

## Stock Optimization

| Item | Current Stock | 6-Month Usage | Recommendation |
|------|---------------|---------------|----------------|
| | | 0 | Remove from stock |
| | | Low | Reduce min level |
| | | High | Increase min level |

## Summary

| Metric | Value |
|--------|-------|
| Total SKUs | |
| Total Value | £ |
| Items below min | |
| Items overstocked | |
| Accuracy % | |

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Cost Control

Monthly Tooling Report

Copy# Tooling Cost Report - [Month YYYY]

## Summary

| Category | Budget | Actual | Variance |
|----------|--------|--------|----------|
| Turning inserts | £ | £ | £ |
| Milling inserts | £ | £ | £ |
| Solid carbide | £ | £ | £ |
| Drills/taps | £ | £ | £ |
| Regrinding | £ | £ | £ |
| **Total** | **£** | **£** | **£** |

## Cost Per Machine Hour

| Machine | Hours | Tool Cost | £/Hour |
|---------|-------|-----------|--------|
| NMV3000 | | £ | |
| DMU50 | | £ | |
| NLX2500 | | £ | |
| CITIZEN | | £ | |
| **Average** | | | **£** |

## Top 10 Cost Items

| Rank | Item | Qty Used | Cost | % of Total |
|------|------|----------|------|------------|
| 1 | | | £ | |
| 2 | | | £ | |
| 3 | | | £ | |

## Cost Reduction Actions

| Action | Potential Savings | Status |
|--------|-------------------|--------|
| | £ | |

Tooling Budget Guidelines

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Storage Organization

Tool Crib Layout

Copy┌─────────────────────────────────────────────────────┐
│                    TOOL CRIB                        │
├─────────┬─────────┬─────────┬─────────┬────────────┤
│    A    │    B    │    C    │    D    │     E      │
│ Turning │ Milling │ Solid   │ Drills  │ Taps &     │
│ Inserts │ Inserts │ Carbide │         │ Reamers    │
├─────────┴─────────┴─────────┴─────────┴────────────┤
│                       F                             │
│              Toolholders & Collets                  │
├─────────────────────────────────────────────────────┤
│                       G                             │
│              Workholding & Fixtures                 │
├─────────────────────────────────────────────────────┤
│         REGRIND          │       NEW STOCK          │
│          BOX             │       INTAKE             │
└─────────────────────────────────────────────────────┘

Location Coding

CopyFormat: [Section][Row]-[Position]

Example: A1-05 = Section A, Row 1, Position 05

Sections:
A = Turning inserts
B = Milling inserts
C = Solid carbide endmills
D = Drills
E = Taps, reamers, thread mills
F = Toolholders
G = Workholding

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Integration

• CNCSetup: Reference tool locations in setup sheets
• QuoteEstimator: Tool cost per part in quotes
• CuttingParams: Link recommended inserts to inventory
• TribalKnowledge: Capture preferred tool selections by job