---

name: team-onboarding description: Onboarding new team members effectively

Team Onboarding

Strukturierter Prozess für effektives Onboarding neuer Team-Mitglieder.

Onboarding Timeline

Copy┌─────────────────────────────────────────────────────────────────────────────┐
│                                                                             │
│   PRE-DAY 1: PREPARATION                                                    │
│   └── Accounts, Equipment, Buddy assignment                                │
│                                                                             │
│   DAY 1: WELCOME                                                            │
│   └── Setup, Introductions, First PR                                       │
│                                                                             │
│   WEEK 1: ORIENTATION                                                       │
│   └── Codebase tour, Process overview, First tasks                         │
│                                                                             │
│   WEEK 2-4: RAMPING                                                         │
│   └── Increasing complexity, Pairing, Feedback                             │
│                                                                             │
│   MONTH 2-3: INDEPENDENCE                                                   │
│   └── Own features, Reduced support, Full contributor                      │
│                                                                             │
│   DAY 90: GRADUATION                                                        │
│   └── Retro, Full autonomy, Potential buddy role                           │
│                                                                             │
└─────────────────────────────────────────────────────────────────────────────┘

---

Pre-Day 1 Checklist

Copy## Onboarding Prep: [New Hire Name]

### Manager Tasks
- [ ] Announce hire to team
- [ ] Assign onboarding buddy
- [ ] Schedule 1:1s for first week
- [ ] Prepare first tasks (starter issues)

### IT/Admin Tasks
- [ ] Email account created
- [ ] Slack/Teams access
- [ ] GitHub/GitLab access
- [ ] Cloud accounts (AWS/GCP/Azure)
- [ ] VPN access
- [ ] Hardware ordered/ready
- [ ] Building access/badge

### Documentation Ready
- [ ] Onboarding guide link ready
- [ ] Team wiki access
- [ ] Architecture docs available
- [ ] Process documentation current

### First Day Prepared
- [ ] Welcome meeting scheduled
- [ ] Lunch/coffee with team planned
- [ ] Desk/workspace ready
- [ ] Welcome message drafted

---

Day 1 Agenda

Copy## Day 1: [Date]

### Morning (Setup)
| Time | Activity | With | Duration |
|------|----------|------|----------|
| 9:00 | Welcome & Admin | Manager | 30 min |
| 9:30 | IT Setup | IT/Self | 1 hour |
| 10:30 | Coffee Break | Buddy | 15 min |
| 10:45 | Tool Setup | Buddy | 1 hour |
| 12:00 | Team Lunch | Team | 1 hour |

### Afternoon (First Steps)
| Time | Activity | With | Duration |
|------|----------|------|----------|
| 13:00 | Codebase Overview | Buddy | 1 hour |
| 14:00 | Clone & Run | Self/Buddy | 1 hour |
| 15:00 | First PR (Readme/Typo) | Self | 1 hour |
| 16:00 | Day 1 Wrap-up | Manager | 30 min |

### Day 1 Goals
- [ ] All accounts working
- [ ] Dev environment running
- [ ] First PR submitted
- [ ] Met the team
- [ ] Knows who to ask for help

---

Week 1 Plan

Copy## Week 1: Orientation

### Goals
- [ ] Understand product/domain
- [ ] Navigate codebase
- [ ] Complete 2-3 starter issues
- [ ] Know team processes

### Daily Themes
| Day | Focus | Activities |
|-----|-------|------------|
| Mon | Setup | Environment, first PR |
| Tue | Product | Product demo, user journey |
| Wed | Architecture | System overview, key components |
| Thu | Process | Git workflow, CI/CD, reviews |
| Fri | Practice | Starter issues, questions |

### Learning Resources
| Topic | Resource | Priority |
|-------|----------|----------|
| Product | [Product docs/demo] | High |
| Architecture | [Architecture docs] | High |
| Codebase | [Code tour/README] | High |
| Processes | [Team wiki] | Medium |
| History | [Key decisions/ADRs] | Low |

### Starter Issues
| Issue | Complexity | Purpose |
|-------|------------|---------|
| [#123 Fix typo] | Easy | First contribution |
| [#124 Add test] | Easy | Understand testing |
| [#125 Small feature] | Medium | End-to-end flow |

---

Onboarding Checklist

Copy## Onboarding Checklist: [Name]
Start Date: [Date]
Manager: [Name]
Buddy: [Name]

### Week 1: Foundation
- [ ] Dev environment working
- [ ] Can build and run locally
- [ ] Understands git workflow
- [ ] Completed first PR
- [ ] Knows team members
- [ ] Understands product basics
- [ ] Has access to all tools

### Week 2: Building
- [ ] Completed 3+ issues
- [ ] Participated in code review
- [ ] Understands architecture
- [ ] Attended key meetings
- [ ] Asked questions in Slack

### Week 3-4: Expanding
- [ ] Working on medium complexity issues
- [ ] Given code review feedback
- [ ] Understands deployment process
- [ ] Can debug common issues
- [ ] Pairing with team members

### Month 2: Growing
- [ ] Owns small feature
- [ ] Contributes to planning
- [ ] Reduced buddy check-ins
- [ ] Helping with documentation

### Month 3: Independent
- [ ] Owns features independently
- [ ] Participates fully in reviews
- [ ] Answers questions from others
- [ ] Potential buddy for next hire

### 90-Day Graduation
- [ ] Onboarding retro completed
- [ ] Full team member
- [ ] Clear on growth path

---

Buddy Program

Buddy Responsibilities

Buddy Guidelines

Copy## Buddy Guide

### DO
- Be available and approachable
- Proactively check in
- Share context and history
- Introduce to stakeholders
- Celebrate wins
- Give honest feedback

### DON'T
- Solve everything for them
- Let them struggle alone
- Skip check-ins
- Assume they'll ask
- Overwhelm with information

---

30/60/90 Day Goals

Copy## 30/60/90 Plan: [Name]

### 30 Days: Learn
**Focus:** Understand product, team, codebase

| Goal | Success Criteria |
|------|------------------|
| Know the product | Can demo to someone |
| Navigate codebase | Can find relevant code |
| Complete tasks | 5+ issues closed |
| Build relationships | Met all team members |

### 60 Days: Contribute
**Focus:** Add value, increase ownership

| Goal | Success Criteria |
|------|------------------|
| Own features | Delivered 1 feature |
| Code quality | PRs need minimal revision |
| Process knowledge | Can work independently |
| Team participation | Active in discussions |

### 90 Days: Own
**Focus:** Full contributor, potential mentor

| Goal | Success Criteria |
|------|------------------|
| Feature ownership | Own area of codebase |
| Code review | Providing valuable feedback |
| Knowledge sharing | Documented something |
| Future focus | Clear on growth path |

---

Onboarding Feedback

Weekly Check-in Template

Copy## Week [X] Check-in: [Name]

### How are you feeling?
[ ] Great  [ ] Good  [ ] Okay  [ ] Struggling

### Wins this week
- [Win 1]

### Challenges
- [Challenge 1]

### Questions
- [Question 1]

### What would help?
- [Request 1]

### Feedback on onboarding
- [Feedback]

90-Day Retro

Copy## Onboarding Retro: [Name]

### What went well?
- [Item 1]

### What could improve?
- [Item 1] → [Suggestion]

### What was missing?
- [Gap 1]

### Suggestions for next hire
- [Suggestion 1]

### How prepared do you feel?
[ ] Very  [ ] Mostly  [ ] Somewhat  [ ] Not enough

---

Documentation for New Hires

Copy## New Hire Guide

### Getting Started
1. [Setup guide link]
2. [Architecture overview link]
3. [Team processes link]

### Key Contacts
| Topic | Contact |
|-------|---------|
| Technical questions | [Buddy] |
| Process questions | [Manager] |
| IT issues | [IT Contact] |
| HR questions | [HR Contact] |

### Important Links
| Resource | Link |
|----------|------|
| Code repository | [Link] |
| Documentation | [Link] |
| Team wiki | [Link] |
| Project board | [Link] |

### Meeting Schedule
| Meeting | When | Purpose |
|---------|------|---------|
| Daily standup | [Time] | Sync |
| Sprint planning | [Time] | Planning |
| 1:1 with manager | [Time] | Support |
| Team retro | [Time] | Improvement |

### First Tasks
See issues labeled `good-first-issue` or `onboarding`

---

Metrics