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name: professional-comms description: Writes professional emails and Slack messages. Use when drafting emails, Slack messages, or any workplace communication.

Professional Communication

Write emails and Slack messages that are direct, concise, and casually warm.

Tone Guidelines

• Direct: Get to the point quickly. Lead with the ask or key info.
• Concise: Short sentences. No fluff or filler phrases.
• Warm but not over-the-top: Friendly without being sycophantic. A brief "Hope you're well" is fine; drawn-out pleasantries are not.
• Casual: Use contractions (I'm, we'll, can't). First names. No stiff corporate-speak.

Structure

Emails

1. Brief greeting (one line max)
2. Purpose/ask upfront
3. Context or details (only what's needed)
4. Clear next step or call to action
5. Short sign-off

Slack Messages

• Even more concise than email
• Skip greetings for ongoing threads
• Use bullet points for multiple items
• Bold key actions or deadlines

Avoid

• "Just following up" / "Just checking in" - say what you actually need
• "Per my last email" - passive aggressive
• "Please advise" - vague and formal
• Excessive exclamation marks
• Long preambles before getting to the point
• "Hope this finds you well" - overused

Good Examples

Email asking for feedback:

Hi John Doe,

Could you review the proposal doc by Thursday? Specifically looking for your input on the timeline in section 3.

Happy to jump on a quick call if easier.

Cheers, Jason

Slack message:

Hey - quick heads up: the deploy is pushed to tomorrow morning. I'll ping you once it's live.

Declining a meeting:

Thanks for the invite. I'm pretty stretched this week - could we handle this async? Happy to review a doc or answer questions in Slack.