---

name: get-email-summary description: Fetches and categorizes emails from all accounts (M365 Prisma/DataBusiness/Personal + Gmail), identifying action items, system alerts, and financial notices. Triggers on "Get my email summary for today", "Populate the email sections", "Update emails in briefing entry [id]". Called by briefing-generator after get-calendar-events. Transitions Phase from 2-Calendar to 3-Teams.

Get Email Summary

Retrieves emails from multiple accounts, categorizes by priority, and updates briefing email sections.

Input Parameters

Email Categories

1. Action Required (Priority 1)

• High importance emails
• Contains: "please review", "need your", "can you", "approval needed", "urgent", "asap"
• Questions in subject (contains "?")
• From internal team with action keywords

2. System Alerts (Priority 2)

• Contains: "failed", "error", "exception", "alert", "[CRITICAL]"
• From: "no-reply", "noreply", "notifications@", "alerts@", "azure", "github", "devops"

3. Financial Notices (Priority 3)

• Contains: "invoice", "receipt", "payment", "bill", "subscription", "renewal", "statement"

4. Low Priority (Priority 4)

• All Gmail emails default here unless matching higher categories
• Newsletters, promotions, social updates

Execution Workflow

Step 1: Calculate Time Range

Copyconst endTime = new Date(); // or end of briefing date if past
const startTime = new Date(endTime - lookback_hours * 60 * 60 * 1000);

Step 2: Fetch Emails

M365: m365:search_emails

Copy{
  "account_id": "prisma",
  "unread_only": true,
  "date_from": "2026-01-13T10:30:00Z",
  "date_to": "2026-01-14T10:30:00Z",
  "max_results": 50,
  "include_body": false
}

Gmail: search_gmail_messages

Copy{
  "q": "is:unread after:2026/01/13"
}

Step 3: Categorize Each Email

Check subject/sender against category patterns. Assign highest matching priority.

Step 4: Format Output

Property format (pipe-separated):

CopyJohn Smith - Project Update Needed | Sarah Chen - Q1 Review Request | DevOps - Build Failed

Content format:

Copy### Prisma Work
**Action Required:**
- **John Smith** - Project Update Needed (⚠️ High Priority)
- **Sarah Chen** - Q1 Review Request

**System Alerts:**
- **Azure DevOps** - Build Failed: Main Branch
- **GitHub Actions** - Test suite failing on PR #847

Step 5: Update Notion

Tool: notion_update_page_properties

Copy{
  "page_id": "entry_id",
  "command": "update_properties",
  "properties": {
    "Prisma Email": "John Smith - Update Needed | DevOps - Build Failed",
    "DataBusiness Email": "No action items",
    "Personal Email": "Bank - Statement Ready",
    "Gmail Summary": "3 newsletters, 2 promotions",
    "Unread Email Count": 23,
    "High Priority Email Count": 5,
    "Phase": "3-Teams"
  }
}

Output Format

Copy{
  "success": true,
  "entry_id": "...",
  "date": "2026-01-14",
  "total_unread": 23,
  "high_priority_count": 5,
  "categories": {
    "action_required": 5,
    "system_alerts": 3,
    "financial": 2,
    "low_priority": 13
  },
  "accounts_processed": ["prisma", "databusiness", "personal", "gmail"],
  "errors": []
}

Error Handling

Configuration

Copyconst CONFIG = {
  m365_accounts: ["prisma", "databusiness", "personal"],
  gmail_account: "primary",
  lookback_hours_default: 24,
  max_emails_per_category: 10,
  categorization_rules: {
    action_keywords: ["please review", "need your", "can you", "urgent", "asap", "approval"],
    alert_keywords: ["failed", "error", "exception", "alert", "[CRITICAL]"],
    financial_keywords: ["invoice", "receipt", "payment", "subscription", "renewal"]
  }
};

⛔ MANDATORY: SAVE BEFORE COMPLETING

CopyThis skill is NOT complete until data is SAVED to Notion.
DO NOT return success until notion_update_page_properties succeeds.
Unsaved data WILL BE LOST on context compaction.

Integration

• Called by: briefing-generator orchestrator after get-calendar-events
• Followed by: get-teams-action-items (Phase 4)
• API calls: ~8 (list accounts, 3 M365, 1 Gmail profile, 1 Gmail search, 2 Notion)
• Expected time: 10-20 seconds
• ⛔ MUST SAVE: Email summaries to Notion BEFORE returning